Notaries in Austin Texas- The process of notarization is one that is pretty straightforward in many states across the country; however, many of these types of documents end up getting rejected on a daily basis, and oftentimes, they’re rejected due to the simplest of errors. Thankfully, there are many different ways in which something like this can be prevented.
Here are four ways in which you can prevent your notarized documents from getting rejected.
*First and foremost, one way in which you can prevent your notarized documents from getting rejected is to never place a notary seal over any signatures or wording on the documentation or certificate. Both the notary seal and your signature should be in close proximity to one another, as the two elements together are designed to indicate your authority, as well as that you have properly identified the signers and that you have also properly executed the documentation according to notary law. In the event that the area for the notary seal is too small, you may need to attach a loose notarial certificate.
*Another way in which you can prevent your notarized documents from getting rejected is to take part in as much training as you possibly can, as well as become familiar with your state’s notary law requirements. Despite the fact that laws are often somewhat similar in many states across the country, according to the American Association of Notaries, it is highly recommended that you participate in state-specific notary training.
*One other way in which you can prevent your notarized documents from getting rejected is to never black out or erase incorrect information on a notarial certificate that you are notarizing. In fact, any changes that are made to these types of certificates using any type of correction products, such as correction fluid like “white-out,” likely will not be accepted in a court of law. The recommended method of correction is to draw a single line through any information that is incorrect before then entering the correct information right above it. You will then need to sign your initials next to the correction in order to indicate that you are the one who made the correction. This is a method that is not only clear and simple, but it is also one that is not likely to be challenged. Furthermore, you should also make a note of any corrections that you make in your record book.
*Another way in which you can prevent your notarized documents from getting rejected is to decline any and all notarization that is unfamiliar to you. In other words, if you are unable to directly communicate with the signer or if you are given a document that is written in a language that you are unable to understand, you are within your authority to decline to notarize the document. Furthermore, if you are not familiar with performing a specific notarial act, you may instead refer the client to a separate notary who will be able to better handle their request. In the end, it is always a better alternative to decline performing any and all notarial acts that may end up being either invalid or unlawful in nature.
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